In the lead up to any production, it is essential to note any and all technical requirements necessary to achieve the artistic ambitions of the project. This is all the more important for a telepresence project. The technical rider is a crucial tool that allows the reconciliation of an artistic vision with its technical realization.
A project notebook is a practical tool for communication and coordination; serving, in particular, as a memory aid for the artistic and technical personnel involved in a telepresence project. It aims to promote the continuous development of good telepresence production practices. Sharing a common reference document online, that is automatically updated, with all members of the technical teams involved in a common telepresence production (who are generally separated in different places and organizations) is all the more crucial.
Such a notebook could include two files:
In order to continually improve technical practices in telepresence, it is recommended to make a report following each project or event completed. This exercise is particularly helpful to identify the successes, failures or possible improvements through the various stages of the project, depending on its specifics. Ideally, such an exercise should bring together not only the members of the technical team, but also the artistic personnel and those involved with coordination. Indeed, the communication between the teams and the realization of the artistic intentions should also be part of the evaluation of the technical realization of a project.
It is therefore advisable to have a post-mortem meeting of a project with all stakeholders in order to analyze its progress, what worked well or less well and to discuss future prospects. The report is a document in which observations and lessons learned will be compiled, with the aim of facilitating the implementation of future projects.